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LaserFiche
: Laserfiche Records Management Edition™
Document
Management - Laserfiche Records
Management Edition™
The Records Management Solution for a Demanding
Environment Security and privacy. Regulatory compliance.
Massive proliferation of paper and electronic records.
Fast records access for authorized personnel. Disaster
recovery and business continuity. These are the demands
of the day.
A
digital records solution must empower records managers
to address these issues effectively. It must enable implementation
of consistent policies and procedures. Your solution must
reduce compliance costs while mitigating the risks of
non-compliance. It must organize scattered repositories
of electronic and paper records, improving accessibility
while protecting them for the future. Evaluation according
to an authoritative standard such as DoD 5015.2 instills
that much more confidence in your solution.
Laserfiche
Records Management Edition™ unites document management,
imaging and DoD 5015.2-certified records management in
a standard-setting, comprehensive solution. Laserfiche
Records Management Edition enables organization-wide implementation
of standardized records filing and disposition. Costs
fall, productivity rises and compliance issues become
easier to manage.
Laserfiche Records Management Edition Highlights
- Filing
& Retention
- Enforce
consistent enterprise records policies regardless
of location or content
- Unify
management of imaged, physical, electronic and e-mail
records
- Secure
records tracking from cutoff to final destruction
or accession
- Safeguard
records with comprehensive access controls
Regulatory Compliance
- Simplify
compliance with information access and corporate governance
regulations
- Reduce
litigation risks associated with accumulation of expired
records
- Provide
large volumes of records to auditing authorities on
demand
- Easily
verify adherence to official records disposition guidelines
Physical Records
- Manage
paper records and other physical objects from the
same application as digital records
- Reduce
retrieval time and expenses
- Cut
storage costs with high-volume paper records capture
Document
Management & Imaging
- Enable
total lifecycle management from document creation
through declaration as a record to final disposition
- Reduce
manual data entry costs with comprehensive document
and data capture tools
- Reduce
clerical mistakes, document loss and misfiling
- Provide
instant access with Intelligent Searc
- Improve
efficiency with secure Web and CD publishing
- Cut
storage space costs and ensure future accessibility
with long-term digital archival
Empowering
Records Managers to Implement Consistency
Your
records management program must be many things. Reliable,
unfailing. Secure, but accessible to authorized staff.
Comprehensive, but sensitive to departmental demands.
Designed to help you achieve those goals in the real world,
Laserfiche Records Management Edition provides dependable,
total lifecycle digital records management.
Laserfiche
Records Management Edition frees records managers to enforce
secure, consistent records policies covering both physical
and digitized records. It enables appropriate accession
or destruction and provides automated notifications for
vital records reviews. Your records repository also becomes
more secure with metadata-level security and advanced
audit trail reporting capabilities.
- Easily
implement your file plan with a customizable folder
structure
- Assure
proper filing with mandatory metadata acquisition
and automated extraction of e-mail metadata
- Streamline
retention and disposition configuration, including
support for time, event and time-event dispositions
- Manage
physical records alongside scanned, email and electronic
records, including digital video and audio
- Easily
track records when transferred among multiple locations
- Efficiently
capture large volumes of physical records into the
digital system when appropriate to reduce storage
and retrieval costs
- Simplify
fulfillment of legal obligations with enforced records
freezing
- Quickly
screen records for eligibility for destruction and
other criteria
- Improve
security with access controls based on field values
and secure records destruction
Enabling
Users to Follow Procedures and Achieve Peak Productivity
Your
solution’s success depends as much on its ability
to encourage rapid staff acceptance as it does on delivering
real-world functionality. Laserfiche Records Management
Edition provides the tools necessary for your staff to
work at peak efficiency in an eminently usable solution.
- Easily
classify records adhering to the proper file plan
- Improve
filing accuracy with enforced indexing
- Enhance
productivity with instant, flexible search & retrieval
- Manage
multiple document versions and establish linking relationships
- Intuitive
user interface supports widespread use
Reduce Regulatory Compliance Costs
From
homeland security to privacy to corporate governance,
stringent regulations drive up storage costs, impose records
retrieval burdens and threaten civil and criminal liability
for improper recordkeeping. But a digital records solution
must do more than simply promise technological compliance.
It must support the policies and procedures at the heart
of your compliance program.
Laserfiche
Records Management Edition security is as rigorous as
today’s regulations are strict. Expired records are
destroyed according to Department of Defense standards
while access controls protect records integrity. This
security rests on a flexible technology foundation that
supports a wide range of storage hardware options.
- Simplify
compliance while reducing storage and retrieval costs
- Support
compliance initiatives for Sarbanes-Oxley, HIPAA,
USA PATRIOT Act and other regulations
- Demonstrate
adherence to retention policies with comprehensive
audit trails
- Freeze
records to help avoid spoliation penalties
- Hardware
independence allows archiving to unalterable media
according to SEC, NASD and other regulations
Uniting
Records Management, Document Management & Imaging
in a Next-Generation Solution
A
digital records solution reduces costs, improves accountability
and enhances security. Tight integration with document
imaging and management tools, however, can extend those
benefits into other business processes organization-wide.
Laserfiche Records Management Edition can leverage the
full force of Laserfiche capture, distribution and workflow
solutions to provide complete document lifecycle management
alongside mission-critical records functionality.
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