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LaserFiche : Laserfiche 7
Document
Management - Laserfiche 7
The
magnifying glass and the bird’s-eye view
Making sure your organization is running at peak efficiency
requires mastering the big picture while maintaining the
ability to examine details when necessary. In other words,
you don’t want to miss the forest for the trees,
but you can’t afford to lose important trees in the
vastness of the forest.
Laserfiche
is a unified solution that manages all your organization’s
documents and records, regardless of location or media.
Laserfiche strikes a balance between security and accessibility,
protecting information while providing efficient access
to keep staff working at maximum productivity. Engineered
to deploy in days rather than weeks, Laserfiche delivers
a fast return on investment without overtaxing IT resources.
Locking
your organization's information in a proprietary format
is not a choice you want to make. Laserfiche stores images
and text in standard TIFF Group IV and ASCII formats to
guarantee future accessibility and simplify media migration
as storage standards evolve.
Meet
user volume demands without creating a software maintenance
burden.
Web deployment is the key to quickly and efficiently rolling
out a large number of users. Laserfiche Web Access™
is a browser-based, true thin-client solution that provides
essential document management access while not requiring
ActiveX® or Java™ Applet downloads.
Capture
- Scan
paper documents with a wide variety of scanners
- Use
hybrid and specialized capture devices such as copier-scanners
and microfilm scanners with Universal Capture
- Auto-name
documents while scanning according to user, date or
other values
- Scan
additional pages into existing documents
- Image
adjustments to remove noise, remove lines, crop, rotate
and perform other image cleanup
-
Automatic removal of blank pages
-
Archive electronic documents including images, text,
spreadsheets, PDF, movies, AutoCAD and sound files
in native file formats
- Send
documents to Laserfiche from Windows® Explorer
- Archive
documents to Laserfiche from Microsoft® Office
applications such as Outlook® and Word
-
Automatic extraction of e-mail metadata
- Mandatory
metadata acquisition
- Import
electronic documents and directories with drag-and-drop
ease
- Export
and import documents, folders and their metadata via
briefcases
- Convert
electronic documents to archival images without printing
and scanning
- Form
alignment and dropout for precise zone OCR
- Extract
index and identification data from images
- Data
extraction by zone OCR, bar code recognition or OMR
- Look
up external database metadata keyed by extracted data
or data entered manually
- Use
extracted data for document or folder naming, indexing
or as input to other processes
- Identify
documents by recognizing forms or by matching extracted
data
- Use
identification for document separation or individualized
processing
- Imprint
images with Bates numbers, lookup data or bitmaps
- Schedule
document uploading to the Laserfiche repository
Storage
- Location
of document data is fully configurable and can be
stored on any network volume
- Separate
document folder hierarchy from physical storage volume
- Configure
volume size and set rollover limit
- Full
support for rewritable, read-only, removable or fixed
volumes
- Migrate
documents to different physical volumes
- Set
document content files to read-only for magnetic WORM
support
- Transfer
document storage volumes with metadata and folder
organization intact
- Attach
large numbers of documents via portable volumes for
additive synchronization
- Store
documents in non-proprietary TIFF and ASCII file formats
Indexing
- Use
index cards to assign database fields to documents
and folders
- Create
different index templates for distinct document types
- Constraints
force users to enter index information in specified
formats
- Color-coding
distinguishes document types
- Reassign
or update index templates or fields at any time
- Selection
lists available to standardize index entries
- Supports
simultaneous OCR from multiple workstations
- Supports
OCR for over 40 languages, including Spanish, Portuguese,
German, French, Italian, Dutch, Swedish and Norwegian
Search
& Retrieval
- Index
field searches allow precision document retrieval
- Full-text
searches cover the entire database
- Fuzzy
searches find documents with misspelled words or OCR
errors
- Search
by security tag, volume, creation or modification
date, note text and more
- Save
search criteria for repeated execution
- Proximity
searches locate search terms in context
- Perform
name searches by document or folder
- Combine
search criteria to narrow results
- Limit
search results to documents within a specific folder
- Search
words are highlighted to show their precise location
within document
- Search
results can be saved in folders for quick referencing
and easy access
- Lines
of context display how the word or phrase is used
without retrieving the entire document
Distribution
- Flexible
print configuration, including scale-to-fit and print
zoomed region
- Accurate
scaling of print output to match the original
- E-mail
archived documents as TIFF or PDF
- Cross-platform
retrieval with standard Web browsers with Laserfiche
WebLink
- Distribute
and archive on non-erasable media with Laserfiche
Plus
- Distribute
documents on royalty-free CDs and DVDs
- CDs
with built-in search engines provide access on any
PC
- Provide
Web-browser-based document management capabilities
with Web Access thin client
Workflow
- Easily
model work processes with intuitive graphical interface
- Automate
document movement with rules-based routing
- Maintain
productivity with automated notifications
- Improve
accountability with audit trail tracking
- Accommodate-
ad hoc participation in workflow environment
Security
- Storage
and security measures support regulatory compliance
- Privilege
rights control administrative functions
- Feature
rights control functions such as scanning, printing,
searching, importing, etc.
- Access
rights determine the level of access a user or group
is granted or denied for particular documents or folders
- Volume
access rights determine permission to import data
volumes
- Template
field access rights control users’ ability to
see and edit index fields
- Determine
effective rights for any user
- Rights
are definable by both users and groups
- Security
can be allowed or denied explicitly or through inheritance
-
Inheritance controlled through flexible scoping options
- Security
tags place special restrictions on documents and folders
- Secure
redactions protect sensitive portions of documents
- Three
levels of Audit Trail track activity for compliance
and accountability
- Security
permissions can be controlled centrally or delegated
to department heads
- Native
support for single sign-on
- Securely
wipe digital records upon destruction
- Force
printouts to include watermarks for tracking their
origins
- Require
users to indicate reason for document export
Document
Management
-
Intuitive folder view makes document organization
easy and flexible
- Display
document names, index fields and volume information
in the folder browser
- Rename
and reorganize document files
- Track
document versions
- Flexible
viewing of images, text, thumbnails and index fields,
including support for dockable windows
- Establish
document linking relationships
- Public
and private folders can be set up to allow document
sharing, mail folders and ad hoc workflow
- Highlight
text and images
- Place
sticky-notes on images
- Stamp
images with customized or predefined graphics
- All
annotations are image overlays and do not modify the
original document
- Informational
tags alert users to special properties
- Display
black and white, color or grayscale images
- Edit
text files created by OCR
- Zoom
with magnification up to 100 times
- Full
panning, rotation and contrast support
Records
Management
- DoD
5015.2 certified
- Integrates
records management, document management and imaging
in one application environment
- Create
records from documents already under management
- Manage
physical records alongside scanned images and electronic
documents
- Manage
digital video, audio and other electronic files
- Define
records series from an intuitive interface
- Describe
locations of transfers for records series
- Track
current locations of transferred records
- Create
records from documents already under management
- Screen
records for eligibility for transfer, accession or
destruction
- Confirm
destruction of eligible records
- Create
records from documents already under management
- Find
records according to status or location
Perspective
for IT
Continually enhancing our performance to maximize yours
Performance is an imperative, downtime a disaster. A document
management solution must not create problems for IT even
as it solves them for end users. It must not disrupt your
existing infrastructure. It must not strain tight resources.
It must adhere to open standards and adapt smoothly to
your changing environment.
Laserfiche
is built upon an open architecture that integrates easily
with other mission-critical applications such as geographic
information systems (GIS), financial practice management
applications and healthcare information systems. With
demonstrated scalability from single-office financial
planners to large federal agencies, Laserfiche accommodates
both an increasing number of users and high-volume repository
growth.
Extending
usability to manageability.
The Laserfiche administration console is fully integrated
with the Microsoft® Management Console (MMC) environment,
with complete support for snap-in based, administrator-created
tools. This allows for simplified, centralized management
of security, users and groups, indexing and storage.
Efficient
integration and custom application development.
The Laserfiche Integrator's Toolkit provides a complete
set of documentation, tools and sample code to speed systems
integration and customizations that address your specific
business needs. Packaged integration solutions, such as
Integration Express and Integration Express-GIS, deliver
basic image enablement without a major investment of programming
time.
Database
choices to fit the shape of your organization.
Laserfiche fits easily into your existing IT infrastructure
with support for Microsoft® and Oracle® database
platforms.
Non-proprietary
storage formats look to the future.
Locking your organization's information in a proprietary
format is not a choice you want to make. Laserfiche stores
images and text in standard TIFF Group IV and ASCII formats
to guarantee future accessibility and simplify media migration
as storage standards evolve.
Meet
user volume demands without creating a software maintenance
burden.
Web deployment is the key to quickly and efficiently rolling
out a large number of users. Laserfiche Web Access™
is a browser-based, true thin-client solution that provides
essential document management access while not requiring
ActiveX® or Java™ Applet downloads.
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