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LaserFiche : Laserfiche Accessibility Package™
Document
Management - Laserfiche Accessibility
Package™
An
Accessible Solution to Paper Problems
Paper
& Accessibility
As
you manage budget constraints, growing workloads and increasing
demands for instant information, how does paper impact
the accessibility of your workplace?
Consider
the productivity lost when visually impaired staff can't
access information on paper. Consider filing cabinets
that hold important information but prevent the mobility-impaired
from making productive use of it. Consider the physical
challenges of carrying boxes from storage rooms and manually
searching their contents.
The
Costs of Inaccessibility
- Paper-based
information locked away from staff and the public
- Limited
staff participation in vital work processes
- Lower
productivity organization-wide
- Obstructs
process of hiring and retaining productive workers
- The
cumulative costs of paper storage, retrieval and distribution
The
Value of Accessibility
- Vital
information instantly available to all authorized
persons
- Everyone
participates in the work environment
- Creates
a level playing field where everyone is productive
- Enables
increased hiring of disabled workers
- The
cumulative benefits of digital archiving and instant
retrieval and distribution
How
Laserfiche Improves Accessibility
When
you scan or import documents into Laserfiche, the advanced
OCR engine essentially reads them and creates a text version
of their contents. This text provides crucial benefits
for the mobility and visually impaired.
The
text of your documents is accessible to text-to-speech
(TTS) software that reads it aloud. Full-text searches
from desktop computers ease the physical burden of manual
searches through file cabinets and boxes. Efficient digital
distribution via e-mail, CD and the Web replaces trips
to storage rooms.
Accessibility
benefits are immediate. For example, with paper files,
consider these accessibility challenges:
- Filing
cabinets impede access by mobility-impaired staff
- Information
trapped on paper is inaccessible to visually impaired
and blind staff
- Physical
burden of finding and distributing files
- Comprehensive
security: no Active X controls
- Difficulty
communicating with staff & the public, including
disabled citizens
Now
consider the Laserfiche difference:
- Desktop
search & retrieval provides instant access to
the mobility impaired
- TTS
compatibility unlocks documents for visually impaired
- Drag
and drop folders on a computer screen instead of lifting
and carrying boxes from storage rooms
- Improved
public service & internal communication with accessible
Web, e-mail & CD distribution
Accessibility
Benefits
Section
508 Compliant
Laserfiche
provides essential accessibility functions as required
by Section 508 of the Rehabilitation Act. In addition
to the general efficiency and productivity benefits of
a digital archiving and retrieval solution, Laserfiche
is committed to improving information accessibility for
everyone.
- Compatibility
with Henter-Joyce's JAWS TTS program
- Keyboard
access to all functions
- Reversible
white-on-black text capability
- Accessible
user documentation
More
Efficient & Accessible Document Management
Laserfiche
manages large numbers of documents efficiently and easily.
Reduce or eliminate misfiling and costly reproduction
and distribution methods that impede efficient information
access. Laserfiche's easy-to-use accessibility features
also guarantee that your documents are accessible to your
entire staff directly from desktop workstations
- Manage
entire document repositories from desktop computers
- Follow
your preferred procedures with customizable folders
and index fields
- Index
electronic and image-only documents with customizable
templates
- Manage
revisions with Version Control
- Manage
retention schedules with portable volumes
- Reduce
clerical labor and mistakes with automated OCR and
indexing
Fast
Information Access for Everyone
Laserfiche
Intelligent Search features retrieve documents instantly.
Flexible full-text and customizable index field searches
performed from the computer keep documents accessible
on demand while eliminating trips to storage rooms. Visually
impaired staff can also use TTS software for fast access
to retrieved information.
- Eliminate
trips to file cabinets for everyone, including the
mobility impaired
- Instant
desktop access & TTS-compatibility for visually
impaired staff
- Documents
on demand with Laserfiche Intelligent Search
- Combine
text & index field searches to pinpoint relevant
documents
An
E-Government Solution: Accessible Web Publishing &
Improved Public Service
As
more citizens demand instant access to public information,
government agencies need an efficient, affordable and
accessible Internet solution. Laserfiche WebLink is an
e-government solution that provides a simple, searchable
and secure way to publish documents on an intranet or
the Internet. Remote offices, other agencies and the general
public can search available information without increasing
your workload.
- Simple,
economical Web publishing without HTML coding
- Platform-independent
access with standard Web browsers
- Provide
TTS-compatible information to all authorized persons
via the Web
- Improved
communication with the public at large
- Your
digital archive remains secure - post only those documents
you want to post
Advanced
Design Benefits Administrators and IT Professionals
Laserfiche
is a stable, proven document imaging and management system
that is easy to use and maintain. While managers and staff
experience an immediate boost to productivity and accessibility,
IT professionals enjoy full scalability and easy integration
with current and future technology. More than 16,000 organizations
worldwide already benefit from these Laserfiche advantages.
- An
intuitive interface engages your staff's current PC
skills
- Managers
administer most Laserfiche functions
- Open
architecture allows easy integration with existing
systems
- Non-proprietary
TIFF and ASCII file formats guarantee future accessibility
- Scalable
to grow with your needs - improve accessibility enterprise-wide
- Supported
by a global network of service professionals
Real-World
Success Story: The Postal Rate Commission
The
Paper Problems
The
Postal Rate Commission primarily sets the postal rates
but it also deals with customer inquiries and complaints.
In the past, anyone who needed information on a case or
a classification had to either travel to the PRC in Washington
D.C. or send for the information, which cost time and
money. If they were able to travel to Washington, they
next had to contend with storage rooms full of filing
cabinets and boxes.
- Simple,
economical Web publishing without HTML coding
- Platform-independent
access with standard Web browsers
- Provide
TTS-compatible information to all authorized persons
via the Web
- Improved
communication with the public at large
- Your
digital archive remains secure - post only those documents
you want to post
- An
intuitive interface engages your staff's current PC
skills
- Managers
administer most Laserfiche functions
- Open
architecture allows easy integration with existing
systems
- Non-proprietary
TIFF and ASCII file formats guarantee future accessibility
- Scalable
to grow with your needs - improve accessibility enterprise-wide
- Supported
by a global network of service professionals
The
Laserfiche Solutions
The
PRC has been using Laserfiche since 1997. Last August
they installed Laserfiche WebLink and, according to Margaret
Crenshaw, former Chief Administrative Officer for the
PRC, it has made a world of difference.
Laserfiche
"solves a huge problem," said Crenshaw, who
added she likes the accessibility of Laserfiche. PRC information
can now be accessed from their Website. Crenshaw said
she feels the PRC is now "light-years ahead of other
government agencies."
Thanks
to Laserfiche's Section 508-compliant Accessibility Package,
all that information will be accessed by those who may
be mobility or visually impaired. "We need it to
give everyone equal access," said Information Resource
Analyst, Leona Anasiewicz.
According
to Anasiewicz, this ruling is a big step for the Federal
government and in its hiring of those with disabilities.
"In the future you may be able to be more proactive
in hiring. If you have the tools they need…it levels
the playing field."
Anasiewicz
said she hopes Section 508 will set an example for the
private sector. "Setting standards like the 508 is
helping everyone."
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