Document Management Solutions

Document Management SolutionsDocument management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.


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What is Document Management?

What is Document Management?

Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.

Key features should include the following:

Document Management is now more seen as a core component of Enterprise Content Management.

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Benefits of Document Management Systems (DMS)

Benefits of Document Management Systems (DMS)

The benefits of a document management system are numerous but in the end, they come down to reducing cost, improving productivity and gaining competitive advantage. Such benefits include:

Real Estate – by converting physical files to electronic formats, you remove unnecessary filing cabinet and shelve space and its associated square footage costs.
Document Retrieval – every document will be available on your screen therefore reducing time to retrieve and mitigating against loss or incorrect physical filing.
Overheads – introducing a focus on a paperless environment reduces the expense of paper, print and equipment required in managing physical documents.
Client Service – front end client service improves with the availability of documents to answer queries and deal with service requests and complaints.
Security – the organization gains from more centralized control of all documents in a DMS repository, negating the need for local drives and unwieldy network file shares.
Compliance – significant reduction in risk of document loss/misplacement and increased compliance and governance of information.
Collaboration – provide employees with the ability to collaboratively work on documents whilst maintaining versioning and audit trails to protect the document integrity.
Business Process Automation – by centralising documents and utilising integral workflow technologies, route documents in a timely fashion to stakeholders.