Records Management Solutions

Records Management SolutionsRecords management (RM), also known as Records information management or RIM, is the professional practice or discipline of controlling and governing what are considered to be the most important records of an organisation throughout the records life-cycle, which includes from the time such records are conceived through to their eventual disposal. This work includes identifying, classifying, prioritising, storing, securing, archiving, preserving, retrieving, tracking and destroying of records.

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Records management is part of an organisation’s broader activities that are associated with the discipline or field known as Governance, risk, and compliance (or “GRC”) and is primarily concerned with the evidence of an organisation’s activities as well as the reduction or mitigation of risk that may be associated with such evidence.

Managing a compliant records management strategy while also meeting the unique content management requirements of individual departments can be difficult. Records managers structure documents within complicated record series that mitigate risk, while general users desire easy access to content types that vary between departments. Without a flexible solution that satisfies the distinct needs of every business unit, maintaining an effective and compliant records environment creates more work for everyone.

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