Today’s digital technologies (big data, cloud, mobile, and social) mean every device connected to the network is potentially an endpoint security risk—including printers and print infrastructure. But while tech-savvy organizations have zeroed in on a network and other security issues, most are blind to the vulnerabilities associated with their print and document environment.
At the heart of this issue is the role of the smart MFP. The MFP—an intelligent business processing hub acting as an on- and off-ramp to valued business and client information—can access data stored in the device, on the corporate network, on paper, or in the cloud. As an unmanaged and connected device, the MFP is a potential security risk. Yet more than 30 percent of organizations have no security policies in place for managing access to and controlling usage rights for printers and MFPs located on the network, according to IDC’s User Perspectives on Print Security, 2015. At the same time, over 50 percent of respondents surveyed by IDC expressed a high level of concern regarding the unauthorized use of copiers or MFPs.
The print environment is unique because it manages data, documents, and information in both digital and paper format, so business-critical content is exposed and vulnerable in a variety of ways. Thus, potential security breaches from malicious attacks using a network printer or MFP as an entry point—or careless use of devices by employees—pose a very real threat. The MFP is a front-line asset that needs to be secured by the organization. Working with a managed print service (MPS) provider can play an important role in advancing your organization’s print and document security strategy.
Some MPS providers have the tools and resources to help businesses identify and prioritize current security threats and to uncover and assess gaps in existing device and content infrastructure. They can also bring together the appropriate stakeholders in your business to develop and deploy secure managed print services to deal with vulnerabilities, harden the document infrastructure, and mitigate future security risks.
Organizations need to move from reactive to proactive when it comes to securing their print and document infrastructure by considering MPS providers with core competencies in threat level assessment and remediation capabilities. Neglecting to secure the print environment as part of an overall IT strategy leaves an organization as vulnerable as if it were taking no IT security action at all. Use this encryption and authentication checklist with your printers to send data safely and help stay GDPR compliant.
Defending data from hackers, internal threats and malicious third parties has never been easy. The Internet of Things (IoT) has given cyber attackers more opportunities than ever to enter networks to spread malware, go phishing, or execute a man-in-the-middle style attack.
Organisations surveyed by Ponemon for a recent study experienced on average 2 attacks per week in 2016, an increase of 23% year on year, losing on average $9.5 million annually in the fight against cyber crime1.
In response to the rising threat of these attacks, government bodies around the world have introduced strict new regulations that require organisations to better protect their customers. And if companies fail to comply, they could face heavy fines on top of lost customers and a damaged reputation.
One such regulation is the EU General Data Protection Regulation (GDPR), which aims to protect the rights of individuals to control their own personal data. Any company that operates in the EU that fails to comply faces fines of up to 4% of their global annual turnover, capped at €20 million.
The importance of securing the data flow between your printers
Businesses tend to focus on server, mobile and PC protection, but any data that is sent between devices is vulnerable to attack. Unsecured printers expose your business to the same data threats as your PCs and safeguarding your print fleet is essential for security compliance.
With industry regulations becoming more complex and hacker skills becoming more sophisticated, it can be a challenge for CISOs to know if their security measures are as complete as they should be. The Center for Internet Security has developed a checklist of controls that outlines the most important requirements. This encryption and authentication checklist can help businesses to address best practice security requirements to protect data flowing through their printer fleet and stay compliant.
CSC 12: Boundary Defense
Your IT team should protect the flow of information transferring between networks of different trust levels with a focus on security-damaging data. Use encryption to protect data in transit and at rest on the device hard drive. Control access to device functionality based on a person’s role by configuring or adding authentication solutions, including access to print from a mobile device. Configure trusted websites in the “Trusted Sites” list on the device to prevent user access to malicious websites from the printer front panel.
CSC 13: Data Protection
Your IT team should prevent data infiltration and exfiltration, mitigate the effects of exfiltrated data, and ensure the privacy and integrity of sensitive information via encryption. In addition to the CSC 12 recommendations, IT teams also need to consider pull print solutions to avoid sensitive documents being abandoned in output trays, and securely erase data on printer hard drives before returning leased printers or recycling them at end-of-life.
CSC 15: Wireless Access Control
Your IT team should control the security use of wireless local area networks (LANS), access points, and wireless client systems. With an effective print security management tool, they can automate the deployment, assessment and remediation for device settings – including wireless settings – across the fleet. When it comes to choosing your printer fleet, they should choose devices that support peer-to-peer wireless printing and that allow mobile device users to print directly to a printer’s discrete wireless signal without accessing the company network or wireless service.
Does your IT team know your most vulnerable points?
If your IT team isn’t aware of every endpoint, they cannot see where data breaches have occurred. The first step to protecting your data is to know every device, before applying best practice encryption and authentication measures to be compliant and enable employees to send data more securely.
Did you see our commercial profile in the Technology section of The Sunday Business Post featuring the announcement of Bizquip as a new HP Managed Print Services Partner? HP TechNews #Bizquip
Dublin, 20th July, Bizquip is delighted to announce partnership with Spacestor the creators of workspace furniture that combines California cool with London design.
Bizquip, provides a single source solution to all office requirements across furniture and interiors, equipment and software solutions and stationery supplies. Recognised as a renowned leader in the office furniture and workplace solutions since 1984, has chosen to partner with Spacestor to drive out further innovation and leadership in the interiors space in Ireland.
From their experience working with both cultures and clients like Google, Apple and Jaguar Land Rover, they know how the workspace environment can drive employee engagement and build culture. Throughout nearly three decades, they have established themselves as a key innovator of workspace furniture and design thinking in the UK.
The average person spends one-third of their life at work and a further one-third of that time on email! That’s 90,000 hours. The time spent at work profoundly impacts on happiness and ultimately, employees life’s outcome.
Bizquip and Spacetor know how important work is to employees and are continuously keeping pace with new interior trends and culture changes lead by tech-driven and design-led millennials to enrich the lives of employees and increase productivity and reduce costs.
Working with Bizquip and Spacestor your business will be ensured a happy, productive and cool working environment.
How much do you really know about your printers? Most people are oblivious to the risks, so check out these top 5 insights to improve printer security.
In many cases, printers and multifunction printers (MFPs) can be one of the weakest links in the security of a company’s IT operations. Many senior executives and IT professionals incorrectly assume, because printers are behind a firewall, their business information is protected from intruders. Often overlooked, printers may provide access to private information contained in printed images. Intruders also can intercept print files or discover user credentials to gain entry to other networked computers and servers.
Most companies face print security risks. However, only around half (59 percent) of companies surveyed by the Ponemon Institute say print security is important to their business processes. Most security policies don’t cover printing. And senior management is almost 40 percent more likely to be involved in decision-making for overall IT security than for print security. This lack of attention can leave businesses vulnerable to costly attacks from inside and outside their organizations.
Even when you understand the vulnerabilities, creating a complete imaging and printing security strategy can be complicated. More than 200 configuration and security-related settings are in the typical MFP. Securing devices requires coordinated protection of hardware and software, plus comprehensive monitoring and management solutions.
Below are five top insights that can help your information security staff understand the risks associated with network printers and make informed decisions to better secure devices, data, and documents.1. IT leaders must start to think of printers the same way they think of PCs in order to effectively secure enterprise networks.
Every access point puts your network at risk. Printers and PCs are architecturally comparable and, if left unsecured, either one can make your network vulnerable to cyber attacks.2. Networks are only as secure as their weakest entry point, which means IT must ensure security policies are extended to every single device that touches the network.
Security leaders recognize that printers are vulnerable and are even anticipating problems, but they’re not yet taking the necessary steps to inventory and secure printers and multifunction printers (MFPs).3. Networks connect a rising number of devices to printers, which increases the number of data paths that need to be protected.
The rise in mobile connectivity, telecommuting and “bring your own device” (BYOD) culture creates more entry points for cybercrime than ever before.4. Protecting your printers doesn’t have to be difficult, as new security tools make it easy to meet baseline requirements and keep your network safe.
An MFP can have up to 250 security settings to configure. A security management tool with built-in industry-standard policies, such as the one set by the National Institute of Standards and Technology (NIST), can help simplify the task of device hardening.5. IT should include printers invulnerability and event monitoring systems.
By connecting your printer system logs to a security information and event management (SIEM) tool, system administrators can evaluate threats across the network.We are always researching cool office spaces to offer our clients some ideas for freshening up office space. We came across some really dated photos which made us realise how much offices have evolved and changed over the past century. The difference in offices over the years is incredible. Have a look at some of the images we gathered to demonstrate the changes and let us know what decade your office is currently in!
Our Interiors team are always available to assist you in re-designing your office space. Please feel free to avail of our complimentary space planning service for your existing office or if you are planning a relocation. Our interiors team travelled to the renowned Clerkenwell Design Week in London to observe the key office trends emerging for the rest of the year and into 2019.
Indoor plants. Bring the outside in with greenery and florals to keep your office feeling fresh. Keeping plants in the office is known to reduce stress, increase productivity, and even boost creativity.
Elegant and rustic all the same, black metal chairs, desks, and shelving keep things functional while adding a touch of contrast. Black gives any space depth, which can stimulate creativity and idea generation.
Fine Metal FramesMinimalism is the name of the game these days, and fine metal frames on tables, chairs, lamps and stools are sleek and on-trend. Stripping away the bulk and excess make spaces feel more organised and streamlined.
Room DividersIn the era of open concept spaces, clever room dividers can help give purpose and distinction to the spaces in your office. Use shelves, racks and storage to maximise efficiency while keeping your spaces purposeful.
Splayed Leg DetailSplayed legs on tables and chairs is an old innovation that has made a comeback in recent years. Splayed legs are efficient and interesting and can give your space a stylish element that blends Eastern and Western aesthetics.
AcousticsNoisy offices have higher rates of absenteeism. Maximise employee comfort and productivity by addressing the acoustics in your office. Use stylish panels and hangings to add a funky, interesting touch.
ResimercialMore than just a trend, resimercial design is all about bringing a homey, comfortable feel into the workplace. It can keep your employees engaged and focused, increasing productivity and creativity while simultaneously reducing absenteeism.
In the last two years, has your firm made any radical changes to their infrastructure to improve security? Have you changed your behavior to ensure you are more cyber-focused?
Most of us know just how real the threats of Cyber Crime are; but how many of us are really aware of their impact and severity? Cyber Crimes are not just limited to corporations, they can also drastically affect our personal lives too.
Here is a scary fact: the SEC considers cyber risks to the Global Economy to be the same as terrorism. Think about that for a second. For firms in Financial Services, the impact of damage from a cyber-security breach can be very harmful, quickly leading to investor-retraction, as well as reputation damage decreasing market confidence. The Regulators simply cannot afford another bailout.
Every firm is a target, not just Financial institutes. Major Global firms and household names such as Sony, Argos, and Talk Talk, have all fallen victim to Cyber Crime this year. None of us can stand the invasion of our own privacy.
VTech, the well-known children’s toy maker, was added to the growing list of companies targeted by a cyber attack. A group of hackers broke into VTech servers and were able to gain access to a database containing personal information on over 6.5 million children, and 5 million parents.
Children’s names, gender, D.O.B’s, photographs(!), and parents’ E-mail and postal addresses – were all extracted from VTech servers. It’s frightening that children’s data is now being targeted, as they are fast becoming as vulnerable as us adults.
It is our responsibility as individuals, using both corporate and personal technology, to reduce risks to our families and to our respective firms.
In business, correct steps are already being taken. The 20th-century approach of “Prevent-then-Diffuse” was a very re-active cycle. The paradigms are changing; CTO’s and COO’s today are much more pro-active when it comes to the protection of corporate networks. The model has shifted from prevent, to Detect. Identify the threat intelligently, and then decide how best to manage each risk.
However, having the most cutting-edge and most capable IT teams in the World will not matter, if you – whilst on the internal network – click on a tempting link or act on a suspicious looking email. Trust your gut instinct and do not be afraid to ask the sensible question; I assure you, your manager and IT department would much rather you took the time to do so than make a costly mistake.
Outside of work, we must increase vigilance and raise awareness of the associated risks to our family & friends. Ransomware, Phishing Scams, Malware, Viruses: these can all be prevented with some simple diligence.
As Technology continues to play such a fundamental part of our lives, our digital footprint and online consumption will only increase year-on-year. . Cyber Security affects us all. Work smart with Bizquip to ensure we are not negatively impacted – both at home and in the workplace. What is GDPR and what challenges might it pose to European businesses?If you’re unfamiliar with the legislation that’s coming into force (officially known as Directive 95/46/EC), here’s a top-line summary:
- Businesses must have explicit consent to use a wide variety of data
- Companies will have to hire a data protection officer if business processes require the storage and manipulation of certain categories of data
- “Privacy by design” needs to be introduced to workflows
This is great news for consumers, but it presents a complex challenge for European businesses.
Challenges and penaltiesYou’ve probably already dealt with the ‘cookie law’ which focuses on website opt-ins. GDPR, however, goes much further and the onus on businesses is huge.
Users will be able to demand the full deletion of all their details for instance, as well as ask for their data in a portable format that can be transferred between data processing entities.
And penalties for turning a blind eye to the new regulation are too big to ignore. Non-compliance can trigger a fine of up to 20 million euros or 4% of total revenue, whichever is the greater. Note: that is revenue, and not profit they measure, which could be particularly painful for smaller businesses. Can your company really afford to take a 4% hit on revenues?
When must businesses act and how?The law will come into force across Europe in May 2018 and applies to businesses of all sizes. While that is still a considerable distance away, the complexities surrounding GDPR should be heeded with care.
According to Computer Weekly, 44% of IT professionals are unaware of the incoming rules. And a separate piece of research by Dell suggests 97% of all businesses don’t have a plan in place to deal with GDPR. I worry that for many organisations the constant need to stay on top of new compliance can lead to fatigue in dealing with issues such as this.
Considering the complexities surrounding the architecture of new workflows, the time to act is now. Businesses need to adopt processes and procedures which enable them to secure the mobile and digital workspace and reap the benefits of same. From extending security policies to encrypting business data, there are a number of simple steps which Bizquip can help companies can take to ensure they are monitoring and managing documents effectively. Which will ensure they are GDPR ready.
SMBs, in particular, could find themselves exposed owing to this complexity. And businesses of all sizes should look to experienced partners and vendors in the business process space if they want to navigate through this period of change.
Buying a new printer for your workplace shouldn’t cause unnecessary costs or hassle. Here are some key tips for an MFP printer purchase that won’t let you down.
Consider the needs of your business. Buying an MFP that’s too quick or too slow can be a clear mistake, as the average MFP output ranges from 20 to 90 pages per minute, you’ll need to check carefully before you buy.
Think about features. Copy, scan, print and fax. Businesses should think about whether you need colour, A3 capabilities and binding, stapling or stitching functionality too. If you produce high-end pamphlets, or if you do long photocopy runs, your printer features should match your needs.
Printers should keep up with modern offices. Ensure that you look into the latest MFP that can connect with mobile devices, so users can print from their phones and tablets. You might want to be able to archive documents using a scan function, but printers with an OCR function can turn hard-copy documents into searchable PDF files.Printers should keep up with modern offices. Ensure that you talk to Bizquip about the latest MFP that can connect with mobile devices, so users can print from their phones and tablets.