Arthur Cox commissioned the building of a new state of the art headquarters at Ten Earlsfort Terrace. The move to these new offices provided the opportunity for management to carry out a 360 review of the firm to create a more innovative workspace and develop a new future-proof business.

Implementing cost controls and putting management tools in place around document workflows operating across the business, adopting new ways of working to increase productivity, while reducing the firm’s carbon footprint were the key components in driving the success of the project.

Working with the Arthur Cox implementation team a year in advance of deployment, Bizquip developed a plan built around a proof of concept, volume analysis, building design plans and the business needs. With a staff of over 750, relocation and implementation plans in place, some of the project challenges included:

• Coordinating the relocation of some of the existing equipment supporting the firm
• Commissioning of new high-speed Ricoh Mono and Colour MFD’s with secure swipe card authentication
• Consolidation and removal of 170 existing desktop printers and the addition of secure label print solutions
• To add to the complexity, this was all to be achieved with minimum disruption to the day to day operations of the firm.

The key challenge for Senior Management within Arthur Cox was to create a more modern, attractive and ergonomic workspace for its people. Key components of the project included:

• Streamlining business processes resulting in greater productivity
• Introducing the latest technologies to support the firm
• Ensuring the workspace was flexible to accommodate their needs
• Ensuring documents output controls were in place to ensure best practice security and control
• Providing a space that would retain and attract the best people

Transitioning Arthur Cox over to a fully Managed Print Solution, ensuring staff education, understanding and buy-in at each point along the way was key to ensuring its success.

To integrate a Secure Follow you Print and Scanning Solution seamlessly with Arthur Cox active directory and IT systems. The Bizquip solutions team ensured that the solution facilitated the flexibility and scalability to meet the business demands.

Conducting a proof of concept trial period in advance of the move, Bizquip could prove the concept and ensure that the experience and requirements for the key areas of the business were met.

The solution provided a ‘single user experience’ for all the firm’s people to help drive efficiencies when carrying out their daily tasks. Introducing a Secure Follow you printing solution allowed staff to move freely throughout the building and collect prints from any device.

This introduced control measures to reduce document output costs (printing/copying costs) across the business allowing for a print policy that reduced the carbon footprint. Removal of 170 desktop devices from users’ workstations and implementation of designated print areas across the firm complimented the overall office layout design.

The solution allows for real-time – centralised monitoring, management, and reporting tools.

This, in turn, has resulted in increased uptime of all print/copy/scanning devices across the business with Automatic Consumable and Device Alert notifications.

The solution design ensures the ‘right equipment in the right place at the right time for the right task’, while reducing IT management time, releasing the ITS team to focus on more business-critical operational tasks.

It has optimised both open floor printing for the firm’s people whilst also delivering a High-Speed Print Room Facility where staff can avail of more detailed printing/binding and copying facilities in-house.

The solution added and complimented the firm’s new modern way of working while reducing their carbon footprint and reducing associated costs.
– Derek Judge, Techinal Manager, Bizquip